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HR documents with e-signature and acknowledgementHR proves it delivered. The employee proves they read it.

Onboarding, contract, internal policy, vacation notice, warning, termination: every document in the employee lifecycle with proven signature or acknowledgement, automatic reminders and storage for as long as the law requires.

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Vacation notice

Mariana Costa Lima

Acknowledged
sha 4c19·e2a7

What hurts today

  • An employee says they never received the policy or the vacation notice.

    How DOQYN solves it

    Acknowledgement with proof of opening: the document only counts as delivered after it is opened, with time, IP and device. Works for policies, work orders, notices and announcements.

  • Paper onboarding: checklist, copies, three signed counterparts and a scanner.

    How DOQYN solves it

    An onboarding template filled by the candidate on their phone, personal documents attached, contract signed and everything filed in the employee's folder.

  • Warnings and suspensions signed in a rush, without a witness or a copy.

    How DOQYN solves it

    A pipeline with the manager, the employee and HR, deadline and reminder; the final PDF keeps who signed, when and from where, with a public validator.

  • Labor documents scattered, and the auditor asks for the payroll from five years ago.

    How DOQYN solves it

    Category by type with defined retention (payroll 5 years, safety 20), recorded disposal and search by name, tax ID or content.

A real flow, start to finish

  1. 01

    Candidate approved

    HR sends the onboarding template by WhatsApp or email. The candidate fills it in on their phone and attaches ID and proof of address.

  2. 02

    Contract and policies

    The employment contract and policies enter the pipeline: employee signs, manager approves, HR files.

  3. 03

    During employment

    Vacation notices, role changes and warnings come from the same place, with proof of acknowledgement.

  4. 04

    Termination and storage

    Termination documents signed and the whole folder kept for the legal period, with recorded disposal at the end.

Ready-to-use example

Onboarding template

Personal data, dependents, bank account, transport allowance option and attachments, with tax ID validation and phone format. Creates the employee folder and triggers the contract pipeline.

Questions from people in the field

Does electronic acknowledgement replace a paper signature on an internal policy?

For documents that only require acknowledgement, yes: the record of opening, time, IP and device forms the proof. For employment contracts we use an electronic signature with a confirmation code. Requirements vary by country, so check the rules that apply to you.

Can an employee without email sign?

Today the confirmation goes by email. WhatsApp codes and access by ID number are on the roadmap and will be released first to HR customers.

Can I send the same document to 300 people?

Yes, in a batch, with a view of who read, who signed and who is still missing, and automatic reminders.

Start with a document from this area.

Create an account, upload the document that gives you the most work and watch the flow happen.

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