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Document approval workflowEvery approval with a trail. Every contract with a warning before it expires.

Invoices, bills, purchase orders and supplier contracts read by AI, approved by authority level with a trail and kept for the fiscal period, with an alert before automatic renewal.

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Electronic invoice

Vetor Log Transportes

Approved
sha 4c19·e2a7

What hurts today

  • An invoice approved in the hallway or on WhatsApp, with no trace of who released it.

    How DOQYN solves it

    Approval pipeline by authority level: who approved, when and from which device is recorded and exportable for the audit.

  • A contract renewed because nobody saw the notice period.

    How DOQYN solves it

    Expiry extracted by AI, alert before the deadline and an Expiring collection with everything that needs a decision.

  • Typing invoice and bill data by hand.

    How DOQYN solves it

    AI reading extracts number, supplier, amount, due date and payment details; you confirm or correct.

  • Fiscal archive in boxes, and the tax office asks for a document from three years ago.

    How DOQYN solves it

    Category with fiscal retention, full-text search and a verification QR for whoever needs to check.

A real flow, start to finish

  1. 01

    The invoice arrives

    By email, WhatsApp or upload. AI reads and classifies; the document lands in Accounts payable.

  2. 02

    Approval

    Pipeline by amount: up to the manager's limit, above that to the director. Automatic deadlines and reminders.

  3. 03

    Payment and storage

    The approved document goes to finance, with the trail, and is kept for the fiscal period.

  4. 04

    Contracts

    Suppliers sign as guests; expiry and price adjustments become alerts.

Ready-to-use example

Expense approval pipeline

Requester attaches the invoice, manager approves up to R$ 5,000, director above that, finance confirms payment. Each step with a 2-day deadline and reminder.

Questions from people in the field

Does the AI read electronic invoices and bills?

Yes: number, supplier, amount, due date and payment details. PDFs with text are read directly; photos or scans go through OCR.

Can I export the trail for the auditor?

Yes, as CSV, per document or per period, with person, action, time and IP.

Does it integrate with my ERP?

The API and webhooks of the Business plan are under construction. Today input is by email, WhatsApp and upload, and output by download and export.

Start with a document from this area.

Create an account, upload the document that gives you the most work and watch the flow happen.

Start for free